Find and display Distributors

From the Vendor Managed Pricing tab, under Distributor Setup:

1. Click Manage Distributors.

2. Enter criteria to locate the distributor, using either field.  You can use asterisks as wild cards.  For example, enter 400*.

Distributor Number - Identifier used by MillerCoors.

Retailer Vendor Number - Retailer's ID for the distributor.

Name - Distributor company name.  Use asterisks as wild cards if desired.

State - Distributor state.  Only states serviced by the retailer appear in the list.

3. Select the status of the distributor.

Proxy - Distributors not implemented in Park City Group (default).

Real - Implemented distributors.

4. Click Find.

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View and Update a Distributor

For Proxy Distributors, you can update a distributor's information, such as the Distributor / Retailer Vendor Number, Name, Address, City, and State.  When implementing Proxy Distributors, Park City Group will use this information during formal set up.

For Real Distributors, Distributor Number, Distributor Name, and Address cannot be updated.

1. Click the Distributor Number link.

2. Update the information as needed.

Distributor Number - Identifier used by MillerCoors.

Retailer Vendor Number - Retailer's ID for the distributor.

Distributor Name - Distributor's company name.

Distributor's Address - Distributor's street or mailing address, as required to meet MillerCoors' needs.

3. Click Save.

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Update Store/Brand Assignments

You can view and update a distributor's authorized brands within a store  No two distributors may sell the same overall Brewer to a single store location.  However, different Brands within a Brewer may be split between distributors.

1. Click the distributor's Stores/Brands link.

The Cost Zone and Brewers/Brands currently assigned display beside each store.

2. Click the Brewers/Brands link for the store to update.

Assignments for the store/distributor display below.  Unassigned Brewers/Brands appear on the left, and assigned Brewers/Brands display on the right.  

If the table on the left is empty, the distributor is assigned all possible Brewers/Brands.

Note:  For Proxy distributors, a store search and Add option is available.  See Add a Proxy Distributor below.

3. Update the assignments as needed.

To add an entire Brewer's product line, check the box to the right of the Brewer, Brand = All and click the right arrow.

To add single Brands within a Brewer, click the Brewer, then check the desired Brands.  Click the right arrow.

Note:  Check boxes are grayed out for Brewers and Brands already assigned to a different distributor.  

To remove a Brewer/Brand, select it from the box on the right and click the left arrow.  

4. Click Apply.  The assignments are updated in the store list above.

5. Click Save.

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Update Costs

You can view and update costs from the Manage Distributors screen.  This is similar to updating costs from the Manage Distributor Item Costs window.

1. Click the distributor's Costs link.

2. Enter search criteria to find the item.  (Leave blank to list all items in the distributor's catalog.)

Supplier Item Number - Enter one or more distributor item numbers. To enter multiple item numbers, separate them with commas or spaces. For example, 123,124,125 or 123 124 125.

2. Product Code Pattern - Enter all or part of a product code.  For example, enter the vendor portion of a UPC in the forth box from the left.  

3. Click Find.

4. Select the item(s)  Costs can be managed for multiple items.

5. Click Manage Costs.  The current and all future costs display for each item.

6. Work with the costs as needed, clicking Save to keep the changes.

1. • Update future costs and dates by changing the information and clicking Save. Current costs cannot be updated.

   • To remove a future cost, select the row and click Delete. Current costs cannot be deleted.

To Add a cost:

1. Select the item and click Add Row.

2. Enter the cost Effective Date.  

The Effective Date must be today or a future date within the next six months. (Today's date is entered by default.) Enter dates in the format mmddyy or mm/dd/yyyy.

3. If the cost is Temporary, enter the End Date.  

Regular costs do not use End Dates.  Instead they are replaced by a new Regular cost in the future.

4. Enter the Net Cost to the retailer.  

Use the PTC Calculator if needed to ensure the price is within the margins set up for the stores in that zone.

5. Enter additional dates / costs by selecting any row and clicking Add Row.

6. Click Save.

Notes:  

• Only current and future costs display.  

• Future costs and dates can be updated by simply changing the information and clicking Save.  Current costs cannot be updated.

• Future costs can be deleted by selecting the row and clicking Delete.

• Click the Cost Zone link to show stores serviced by the zone.

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Update Contacts

You can update the VMP Contacts associated with the distributor.

1. Click the Contacts link.

2. Add or update the information as needed.  First name and last name are required.  At least one contact method is required (E-mail, Cell, Work, or Fax.)

First Name - Contact's first name.

Last Name - Contact's last name.

E-mail Address - Contact's e-mail address.

Cell Phone - Contact's cell phone number.  It's not necessary to enter dashes.  For example, 9995551234 will be saved as (999) 555-1234.

Work Phone - Contact's business phone.  It's not necessary to enter dashes.

Fax - Contact's fax number.  It's not necessary to enter dashes.

Note - Enter notes relevant to the account, such as "Distribution Manager" or "Pricing Administrator".

Retailer - All contacts added or updated here are assumed to be retailer contacts.  Uncheck the box if the contact is not specific to a retailer.

3. Click Save.

4. You can click Report to receive the contact list via e-mail.

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Add a Proxy Distributor

Use this task to add a Non-Park City Group Proxy Distributor in VMP.  Proxy Distributors are those whose items and costs are ready to be exported to the VMP retailer (Walmart), but are not fully implemented in Park City Group.  

Important:  Ensure you have all store, brewer/brand, and cost information at hand.  Clicking Back before finishing the process can cause you to lose work.

1. Click Add Non-Park City Group Distributor.

2. Enter basic distributor information.

Distributor Number - Identifier used by MillerCoors.

Note:  If the Distributor Number already exists, a "duplicate distributor ID" error message displays.  Please verify the Distributor Number.  

This can occur when the distributor belongs to a distributor group, and another member of the group has a business unit assigned in VMP.

Retailer Vendor Number - Retailer's ID for the distributor.

Distributor Name - Distributor's company name.

Distributor's Address - Distributor's street or mailing address, as required to meet MillerCoors' needs.

3. Click Proceed With Store/Brand Assignments.

4. Enter the Retailer Store Number or select the State.  (Only states serviced by the retailer appear in the list.)  

5. Click Choose.

6. Select the store and click Add.

7. Click None under the store's Brewers/Brands.

8. Add the Brewers/Brands authorized to the distributor.  

Brewers/Brands assigned to another distributor display a grayed-out box.  For example, if Coors, All is grayed out, some Coors brands are already assigned.

To add an entire Brewer's product line, check the box to the right of the Brewer, Brand = All and click the right arrow.

To add single Brands within a Brewer, click the Brewer, then check the desired Brands.  Click the right arrow.

To remove a Brewer/Brand, select it from the box on the right and click the left arrow.  

9. Click Apply.

10. Choose another store as needed and assign the Brewers/Brands. Continue until all assignments are complete.

11. Click Proceed with Cost Setup.

12. A Base Cost (regular cost) must be entered for each item.  All Temporary Cost fields are optional.

Notes:

The Base Cost is the distributor's PTR (Price to Retailer).

The effective date for the Base Cost is today's date. (Does not appear.)

To apply the same item cost in each store assigned to the distributor, enter the cost once and click the Store (Populate) link.

13. Click Save.

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