SCRAPS - ADD ITEM MATERIALS

SCRAPS -- NOT USED. Add Items To My Item Catalog

As new items become available, you will need to add these items to your item catalog. This procedure covers the steps you take to add a new item, add the costs and retails, and offer the item to your subscribers (retailers).

Notes:

Only the steps to complete the required fields are listed here. For a complete list of optional and required fields, see Add Item Field Definitions.
The "Add Item" window is divided into two parts: Vendor Unit and the top and Consumer Unit at the bottom.

Vendor Unit (VU) – Usually a multi-tiered item, such as a case. The VU is the item configuration purchased by the retailer. For example, the retailer purchases a case of paper-towels from the supplier, which is then opened and sold by the individual roll. A vendor unit will normally have a separate UPC and GTIN from the consumer unit.

Consumer Unit (CU) – Item as sold to the consumer. A consumer unit is generally packed within a vendor unit. Also called the "sell unit" or "scan unit," this is the lowest level of a multi-tiered item.

Normally the CU will have a UPC and GTIN separate from the VU. However, in some items the vendor unit and consumer unit are the same, meaning that the UPCs and GTINs are also the same.

Follow these steps:

Enter the Vendor Unit information
Enter the Item Number, Date, Size, and Pack details
Enter your costs
Enter the cost Effective Date and any retail information
Validate and save your costs
Offer the item to your subscribers (retailers)

-- (Optional) Additional Supplier Item Information

-- (Optional) Consumer Unit Information

A.	Enter the Vendor Unit information	From the Item & Cost tab: Click Add Items to My Item Catalog. If you use Master Items to build your catalog, a Method for Add option displays. To create a new item, select Create Own Supplier Item and follow the steps below. To use a Master Item, select that option and follow the steps located here. Enter the item Description. This is generally the "name" of the item. Enter your company’s Item Number. (Item order number.) Enter the product Code. This is the item's UPC, or if applicable, the EAN, or GTIN code. You can optionally enter dashes. Code must match the type and format on the right. For example: 0-55555-44444 or 05555544444 is UPCA - format 1-5-5 (default). Note that the check digit is calculated automatically after the item is added. Enter the numerical Size, then select the unit-of-measure from the drop-down list. The is the size of the "each," such as a 20 Ounce bottle of water or a 1 pound loaf of bread. Enter the Case/Pack details. (SBT suppliers should enter 1 in all three fields.) Units per Case. The number of individual items per case. If there are 24 bottles of water in a case of four six-packs, enter 24. Packs per Case. Sometimes called the inner-pack, this is the number of bundled items per case. If there are four six-packs of water per case, enter 4. Units per Pack. The number of individual items per pack. If there are six bottles of water per pack, enter 6. If desired or required, complete the Optional/Conditional fields: MCATs (conditional). If you are set up to include merchandise categories (MCATs), a category list displays. This is not common. Expand the category list and select the lowest applicable category marked with an asterisk. Show Additional Supplier Item Information (optional). Enter modular, availability date and dimensions. Show Consumer Unit Information (optional). Enter information about the sell unit, such as the consumer UPC or deposit value. Click Save and Proceed to enter your item costs. _________________________________________________________________
E.	Enter your costs	Costs and retails are entered by zone. If one cost applies to all zones, you will use this window once. If different costs apply to different zones, you will use this window at least twice. Note: You can also add future or temporary costs for the new item. Select the Cost Zones that apply to the cost(s) being added. Hold the Ctrl key to select more than one zone. If you only have one zone, it is selected for you. If you are adding retails, select the Retail Zones that apply. Enter the Base Cost. This is your cost without any allowance. Enter any cost Allowance (optional). It's not necessary to enter the Net Cost. This is calculated when you click Validate. If desired, enter an optional SRP and SRP Unity Qty. _________________________________________________________________
	Enter your Costs	Costs and retails are entered by zone. If one cost applies to all zones, you will use this window once. If different costs apply to different zones, you will use this window at least twice. Note: You can also add future or temporary costs for the new item. Select the Cost Zones that apply to the cost(s) being added. Hold the Ctrl key to select more than one zone. If you only have one zone, it is selected for you. Enter the Base Cost. This is your cost without any allowance. Enter any cost Allowance. (Optional) It's not necessary to enter the Net Cost. This is calculated when you click Validate. The Effective Date is the date the cost will begin, and defaults to the current date. Change this date if needed. It must be today’s date or a future date. About End Dates: Regular or front-line costs do not use an End Date. Instead, they are replaced by new costs and effective dates. You will normally leave the End Date blank. Entering an End Date creates a Temporary cost. Important: Each item must have at least one cost without an end date in each cost zone to which it is authorized. Notes: All other fields are optional. Click Show Additional Cost Attributes for more optional fields. If you use Retail Zones, optionally select the appropriate zone and enter retail prices. This is not common, and will only display if included in your setup. _________________________________________________________________
C.	Validate and save your costs	Click Validate to confirm that your entries are valid. Use any error messages that display to correct the errors. Click Validate again and repeat until your data is error free. Add additional costs or offer the item. If you have different costs for different zones, select Manage Costs & Retails from the Next Step bar and click Save and Proceed. Follow the steps above. If all costs have been entered, leave the Next Step bar at Offer Item and click Save and Proceed. _________________________________________________________________
G.	Offer the item to your subscribers (retailers)	The item and costs are now set up. The item must next be offered (authorized) to your retailers. Select the Offer box by each retailer to be authorized. Some retailers may show a Status of Offered. These means they are on "auto offer" and do not require a selection. Select a subscriber (retailer) to be offered the new item from the Not Offered Retailers list. You can select more than one subscriber by holding down the Ctrl key while selecting. Click the > link to move the selected subscribers to the Offered Retailers list. Add Next Item is displayed on the Next Step bar. To add another item, click Save and Proceed. If you are finished adding items, choose Return to Menu and click Save and Proceed.. Note: The Park City Group service agreement between you and your trading partner determines how your subscribers are notified about your item offer. An offered item must be accepted by subscribers before it can be included in exports to their pricebooks. _________________________________________________________________

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Optional

Show Additional Supplier Item Information

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If desired, enter Height, Weight, Volume, additional descriptions, and other information.

These fields are normally optional. However, your retailers (subscribers) may require some of these fields. For more information, please see the Item Field Definitions.

If consumer unit information is required, complete the fields as needed.

These fields are normally optional. However, your retailers (subscribers) may require some of these fields. For more information, please see the Item Field Definitions.

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Optional

Show Consumer Unit Information

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Updated 5/10/2011