When providers (suppliers) add new brands and items, they must offer these items for your acceptance. The act of offering is sometimes termed "authorizing the items." As a subscriber you will need to review, accept, or reject the items before they can be included in exports for your pricebook.
Note: A provider can also rescind an offered item. If an item is rescinded, it will not be included in the next export for your pricebook.
When a provider offers a new item to a subscriber (retailer) the subscriber must in turn accept or reject the offer. Accepting an offer does not imply that a subscriber (you) will purchase the product. Instead, when you accept an item offer it sets up that item and cost to be included in the next export that updates your pricebook. See Item Offers for the steps to accept or reject an offer.
When you accept an item, you are accepting the item for all of your cost zones. However, after accepting the items you can go back and reject specific items from individual cost zones. See Rejecting items from specific cost zones for the steps to do this. You can also Re-accept items for specific cost zones.
Use this utility to accept (or reject) multiple item offers for your primary (corporate) level business unit. After accepting the items, you can then accept or reject each item for your sub-vendors, "assigning" each item as needed. See Accepting (or Rejecting) item offers for Sub-vendors.
Subordinate Business Units are set up to establish parent / child hierarchies within a company to handle issues with regional areas or divisions. The parent company is the primary Business Unit, and the child companies are the Subordinate Business Units.
This allows the parent company to act on behalf of one of its child business units. For example, all of a retailer’s DSD and warehouse divisions can be accessed from the parent business unit.
To handle offers for these setups, please see Manage Single Item Offer for Subordinate Business Unit. You can also switch from the parent to a subordinate unit and handle multiple offers in the normal fashion. See Change to Subordinate Business Unit.
Some subscribers prefer to “auto-accept” items. Using auto-accept, filters are set up that automatically accept certain types of items, while rejecting those that do not meet your criteria. You can filter items by merchandise category (MCATs), by manufacturer, or by a “Park City Group group” that is set up to your specifications.
Contact Advanced Commerce Support if you are interested in “auto-accept.”
You can be notified of new items in two ways:
You can periodically log on to check for new items that are in an “offer” status. Once logged on, you can visually check for and review the items, or you can generate a report that can be printed, e-mailed, and distributed to your buyers.
You can request to receive e-mail that notifies you of new items available from your provider. Notification e-mails are sent per a schedule that you specify, and include a report of the items that are available. Contact Advanced Commerce Support for more information.