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Accepting (or Rejecting) Item Offers for Sub-vendors

Some supplier / retailer business relationships use multiple vendor numbers to differentiate between items and divisions.  In these situations, sub-vendors are set up for the retailer to allow working with each vendor number separately.  

Most of this takes place behind the scenes.  However, in the case of item offers, the steps required to accept or reject supplier items are different from those used in one-on-one supplier / retailer set ups.

First the offer is accepted at the retailer corporate or "primary" level, then it is accepted or rejected for each sub-vendor.  The following is a guide to performing these tasks.

Before performing this task, you may want to run and print an Item Offer Report to review what has been accepted / rejected to date.  See Request Item Offer Reports.

Note:  For advanced options, such as accepting previously rejected items, see Working with Item Offers from the Sub-vendor Menu.  

 

Follow these steps:

  1. Select the Supplier then Find the items

  2. Click Accept Offer then Manage for Sub-vendors

  3. Accept (assign) or reject for your sub-vendors

 

A.

Select the Supplier then Find the items

From the Item & Cost tab:

  1. Click View Supplier Info.

  2. Select the Supplier ( provider).

  3. Click Items.

  4. Enter search criteria to Find the items.

Hint:  You can simply enter an asterisk in the Provider Item Order Item Nbr field to list all of your items, or you can enter a string of item numbers for specific items.  For example, 123,124,125.

Using "Find" to search for items

  1. Select Offered (from the boxes near bottom of window).

  2. Click Find to display the items that match your criteria.

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B.

Click Accept Offer then Manage for Sub-vendors

  1. Select the desired item(s).  

Note:  Although multiple items can be selected, you should only select on "page" of items at a time.

  1. Click Accept Offer then Manage for Sub-vendors.

The selected items display with an Offer Status of Accepted.  They are now accepted for your primary (corporate) level business unit.

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C.

Accept (assign) or reject for your sub-vendors

  1. Select one item.  (Each item must be individually assigned to your sub-vendors.)

  2. Click Manage Offers for Sub-vendors.  Your sub-vendors display.  

Notes:  

  1. If you have a large number of sub-vendors, you can narrow down the list.

    By default, the list only displays sub-vendors who have been Offered or have Rejected the item.  To include sub-vendors who have previously Accepted the item, or for whom the offer was Rescinded or Not Offered, check those boxes and click Find.

  1. Select the sub-vendor(s) that will accept the offer.

Note:  Before accepting, you can optionally:

Enter a Sub-vendor SKU to associate with the item.  

Select a Sub-vendor Buyer to associate with the item.  

  1. Click Accept Selected.  This "assigns" the item to the sub-vendor.

  2. Optionally, select the sub-vendor(s) for whom the offer does not apply and click Reject Selected.  

Rejecting the offer for the remaining sub-vendors is optional, but recommended.  Otherwise, the item will stay in an "offered" status for those vendors.  

Note:  Rejecting the item at the primary level will reject the offer for ALL sub-vendors.

The item is accepted or rejected for the selected sub-vendors, as shown in the Item Offer Status column.  Any SKU or Buyer information you entered is automatically saved.  Click Back as needed.

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Updated 5/16/2006