Providers can use the promotion system in Item & Cost to configure special costs or allowances for their retailers (subscribers). Promotions consist of one or more promotional deals, and have a beginning (effective) date and an end date. When the provider activates a promotion, Park City Group generates real costs for the promotion and prepares these costs or allowances for export to your pricebook.*
*This is dependent on the type of deal and handling method the provider has selected.
The structure of an Item & Cost promotion
Selecting quantity levels in a deal
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Promotions consist of:
The event has "effective on" and "ends on" dates. All deals fall within the event.
This determines who will receive the promotion. Can be based on cost zones or individual subscribers.
The deals define the items and savings being promoted. Each deal has conditions, an effective date, and an end date.
This is explained in detail below. |
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A promotion can be set up by cost zone or by subscriber.
By cost zone – A provider can include one or more cost zones in a promotion. All of the subscribers within the cost zones will be authorized to the promotion. A provider can include regular or store cost zones.
By subscriber – A provider can set up a promotion for one or more subscribers. The promotion will apply in all cost zones that are associated with the subscribers.
A promotion’s deals define the actual pricing structures within the promotion. In other words, a deal is used to describe what is being offered and at what price. Normally, actual costs are generated from the deal within Item & Cost. However, some deal types such as free goods and free form do not generate costs.
A promotion must have at least one deal, but a provider can add as many deals as needed. The effective dates for all deals are set up by default to match the promotion. However, specific beginning and ending dates can be set up for each deal – as long as they fall within or on the promotion’s beginning and ending dates.
Deals are made up of three types of deal criteria.
Conditions – Deal conditions include the effective dates, the item sizes, the purchase quantities required, and the actual discount or offer.
Deal Items – The deal items are the items a subscriber can receive or purchase if the conditions of the deal are met.
Purchase Items – The purchase items are any items that must be bought to receive the offer on the deal items.
Note: Frequently the purchase items and the deal items are the same.
Each deal is assigned a Deal Number. This can be any number of the provider's choice, but it must be independent of all other deal numbers within a single promotion. The same deal numbers can be reused in separate promotions.
The following deal types are available. See Overview - Promotion Deals for more information.
Amount Off
Percent Off
Special Price
Quantity Discount with Allowance
Quantity Discount with Net Price
Feature Product with Allowance
Feature Product with Net Price
Free Goods
Volume Purchase
Some promotion deals are set up so that the cost of an item depends on the quantity of the item purchased. We refer to a purchase requirement as a quantity level in this guide. The following is an example of a deal with quantity levels.
$10.50 cost – purchase requirement 1 case
$10.00 cost – purchase requirement 5 cases
$ 9.50 cost – purchase requirement 10 cases.
Since a pricebook can only accept one current cost for an item, you must select the quantity “level” in the deal that is applicable to the way you do business. You can:
Manually select a quantity level. You can manually select a quantity level by logging on to Item & Cost and selecting the level from the deal. The export for your pricebook will not be generated for the deal cost until you select a level.
Have Item & Cost auto-select a quantity level. We can auto-select a quantity level for you based on the quantities you normally purchase. For example, if you normally do not purchase more than five cases of product, a deal quantity of five or below can automatically be selected. The export for your pricebook will include the deal cost associated with that quantity.
Please contact Park City Group Client Support if you want Item & Cost to auto-select your quantity levels.
You can be notified of new promotions through Park City Group in two ways:
You can periodically log on to Item & Cost and check for new promotions.
You can request to receive e-mail notification of new promotions. One e-mail can be sent when a provider sets up the promotion, and another can be sent when the provider activates the promotion. This is set up in the service agreement between you and your provider.
An e-mail notification provides detailed information about the promotion, including the name of the promotion, the effective dates, and specific information about the deals.
E-mail notifications are not available for temporary costs. See Temporary Costs / Retails vs. the Promotion system
Use the Request Promotion Pricing Reports utility to review a promotion that is in effect on a given date. The report includes the effective dates and areas, and lists the conditions attached to a particular deal, such as deal quantities, free goods, or cents off.
This report can assist you in identifying the conditions attached to a particular price on a cost report. Prices on cost reports are designated as Regular (R), Temporary ( T) or Promotional (P). The promotion pricing report is used for prices marked as Promotional (P).
See Request Promotion Pricing Reports for the steps.
We are glad to assist you with any questions you may have about promotions. Contact Advanced Commerce Support.
Updated 06/14/2002
